Privacy Policy

1. Introduction

ART.Cy Conference and Exhibition ("we," "our," "us") is committed to protecting your privacy and ensuring that your personal information is handled in a safe and responsible manner. This Privacy and Cookie Policy outlines how we collect, use, disclose, and protect your information when you visit our website or participate in our events.

2. Information We Collect

We may collect and process the following types of personal information:

Personal Identifiers: First name, last name, email address, and contact details.
Billing Information: Payment information for ticket purchases and other transactions.
Exhibitor and Sponsor Information: Needed for our insurance and security policies as well as commercial policies.
Technical Data IP address, browser type, operating system, and other technical data collected through cookies and similar technologies.
Usage Data: Information about how you use our website, such as pages viewed, time spent on the site, and interactions with content.

Please also note that by participating in the conference and exhibition, all facilities are covered by security cameras that are installed and operating for the purposes of avoiding theft. Camera footage will be saved for a certain number of days before being deleted. This footage is kept by the hotel, but may also be kept by a third-party security service hired to provide protection for the event.

3. How We Use Your Information

We use the information we collect for the following purposes:

To provide and manage our services, including event registration and ticketing.
To communicate with you about event updates, promotions, and other relevant information.
To process transactions and manage billing and accounting.
To improve our website, services, and user experience.
To comply with legal obligations and protect our rights and interests.

4. Disclosure of Your Information

We do not sell or rent your personal information to third parties. We may share your information with:

Service Providers: Third-party vendors and service providers who perform functions on our behalf, such as payment processing, email delivery, and website analytics.
Event Partners: Hotels or venues for access control and accounting purposes, if necessary.
Accounting and Audit Partners: Our external accounts and auditors may request proof of sponsorship or payment that identifies a specific customer.
Legal Authorities: When required by law, court order, or government regulation.

5. Data Security

We implement appropriate technical and organizational measures to safeguard your personal information against unauthorized access, alteration, disclosure, or destruction.

6. Data Retention

We retain your personal information for as long as necessary to fulfill the purposes for which it was collected and to comply with legal and regulatory requirements. Specifically, accounting data will be kept for a statutory period of 7 years.

7. Your Rights

Under applicable data protection laws, you have the following rights:

Access: Request access to your personal data.
Correction: Request correction of inaccurate or incomplete data.
Deletion: Request deletion of your personal data, subject to certain conditions.
Restriction: Request restriction of processing your personal data under certain circumstances.
Portability: Request transfer of your personal data in a structured, commonly used, and machine-readable format.
Objection: Object to the processing of your personal data under certain circumstances.

To exercise any of these rights, please contact our Data Manager, Philip Ammerman, at hello@artcy.eu.

8. Cookie Policy

Our website uses cookies and similar technologies to enhance your browsing experience and collect information about how you use our site.

What Are Cookies?
Cookies are small text files that are placed on your device by websites you visit. They are widely used to make websites work more efficiently and provide information to the site owners.

Types of Cookies We Use:
Essential Cookies: These cookies are necessary for the website to function and cannot be switched off in our systems.

Performance Cookies: These cookies collect information about how visitors use our website, such as which pages are visited most often.

Functionality Cookies: These cookies allow the website to remember choices you make and provide enhanced, more personal features.

Targeting Cookies: These cookies are used to deliver adverts more relevant to you and your interests.

Managing Cookies:
You can manage your cookie preferences through your browser settings. Most browsers allow you to refuse cookies or delete existing cookies. However, if you disable cookies, some features of our website may not function properly.

9. Third-Party Links

Our website may contain links to third-party websites. We are not responsible for the privacy practices or the content of these third-party sites. We encourage you to read the privacy policies of any third-party websites you visit.

10. Changes to This Policy

We may update this Privacy and Cookie Policy from time to time. Any changes will be posted on this page, and where appropriate, notified to you by email. Please review this policy periodically for any updates or changes.

11. Contact Us

If you have any questions or concerns about this Privacy and Cookie Policy or how your data is processed, please contact us at:

Philip Ammerman
hello@artcy.co
Classic House, Office 2
133 Archbishop Makarios Avenue
Limassol 3085 Greece

By using our website or participating in the ART.Cy Conference and Exhibition, you acknowledge that you have read and understood this Privacy and Cookie Policy and agree to the collection and use of your information as described herein.